A. Call. The County Chairperson shall issue a call for ward meetings to be held at suitable public places on the date and at a time set by the State Chairperson. The call shall be furnished to each Ward Chairperson and Vice-Chairperson at least thirty (30) days in advance of the meeting. The call shall specify the date, hour, place and purpose of each ward meeting. Publication of notice shall be according to Rule 2-4.E If the purpose includes election of delegates and alternates to a convention, the call shall specify the number of delegates to which each ward is entitled on the basis of a formula giving equal weight to the vote for Democratic candidates in the most recent presidential and gubernatorial elections as specified in these rules. The election of delegates and alternates is not subject to the requirement of equal division of men and women (Appendix A). A ward meeting may be called by the Ward Chairperson for consideration of matters pertaining to the ward.
B. Place of Ward Meeting. A ward meeting shall be held in a public building located within the ward, if possible. The County Chairperson shall have the authority to designate clusters of wards to collocate ward meetings if greater efficiency and economy are likely.
C. Conduct of Ward Meetings.
1. Convening. A minimum of two electors are required for a meeting to be convened. The meeting shall be called to order by the Chairperson, or in Chairperson's absence or upon the Chairperson's refusal to act, by the Vice-Chairperson, Secretary or Treasurer. If none of the above officers is present, any elector of the ward may convene the meeting.
2. Presiding Chairperson. The Ward Chairperson shall be the presiding officer of the ward meeting except that the chairperson shall give the electors the opportunity to elect an acting chairperson.
3. Order of business. The order of business, as applicable, for any ward meeting shall be:
(1) Call to order
(2) Reading of the call.
(3) Election of acting chairperson if requested.
(4) Appointment of Credentials Committee and presentation of challenges.
(5) Report of Credentials Committee and vote thereon.
(6) Election of ward officers and County Central Committee members, or election of delegates to a County Convention when either is required.
(7) Adoption of resolutions if required or desired.
(8) Remaining business for which the meeting is called.
(9) Adjournment.
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